Administrative Assistant

City Staffing in Chicago, IL

  • Industry: Real Estate - Others
  • Type: Full Time
position filled
Our Client is a real estate investment and operating company that acquires, develops and owns retail, multifamily, and mixed-use properties in urban Chicago. Our Client houses 154 employees in a downtown Chicago office building. POSITION SUMMARY The Administrative Assistant will provide direct, day – to – day support for both the Senior Vice President of Portfolio Management and the Vice President of Retail. The successful individual will be a highly effective professional with an eye for detail who can multi-task in a fast-paced environment. This position requires organization, resourcefulness and reliability, as well as a team player. This individual will be expected to act as a resource for the two VPs listed above. RESPONSIBILITIES Specific responsibilities will include: Support in organizing and managing complex and continuously varying daily calendar and priorities for the Senior Vice President of Portfolio Management and Vice President of Retail Management Collect receipts and prepare expense reports Create and format documents including letters, memos, itineraries, status reports, etc Work directly with the Retail team’s Tenant Services Coordinator to transition properties to operational assets upon acquisition or substantial completion Plan and manage events, including venue selection, contract negotiation, audio and visual, food / beverage, entertainment, activities, and budget management Work on ad hoc projects and events MINIMUM QUALIFICATIONS Bachelor’s degree and a minimum of three years’ experience, or a combination of relevant experience, as an assistant or in a similar role involving high – level support Superior knowledge of and experience with MS Office Ability to use emerging technology and tools Excellent verbal and written communication skills Incredible organizational skills; must be detail oriented Outstanding ability to prioritize and multitask Ability to work in a fast-paced environment with shifting priorities

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